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Administrative Assistant

Location : Miami
Job Type : Direct Hire
Hours : Full Time
Travel : No
Relocation : No
Job Industry : Legal

Job Description :

Provide administrative support to the LFI and LAI teams in the Miami, FL office









Join one of Inc. 5000’s Fastest Growing Companies in the U.S.!  Celebrating our 5th year on the Inc. 5000 list of fastest-growing companies with a three-year sales growth of 339%.  


JOB SUMMARY:


Provide administrative support to the LFI and LAI teams in the Miami, FL office


ESSENTIAL DUTIES AND RESPONSIBILITIES:


Include the following (other duties may be assigned):



  • Composes confidential correspondence, various complex documents, memoranda, faxes, e-mail etc.

  • Translates documents from Spanish or Portuguese to English and vice versa.  Communicates fluently in English, Spanish and Portuguese with clients and consultants

  • Manages leadership calendars and scheduling as required

  • Arranges programs and conferences - prepares agendas, plans meals and catering, coordinates conference materials and reserves facilities or other services when needed.

  • Plans and executes travel arrangements

  • Reconciles company credit card statements for leadership team

  • Prepares spreadsheets, templates and other related documents, assists in professional research as needed.

  • Develops and maintains electronic filing system and folders for critical business documents

  • Orders company correspondence materials

  • Responsible for general office activities to include shipping, printing, scanning, copying, meeting preparation

  • Back-up for receptionist for phone and visitor coverage

  • Participates and assists in organizing charitable activities



Required Qualifications :

 









EDUCATION/EXPERIENCE:



  • Education:


    • Must be bilingual in English and Spanish; Portuguese is a plus

    • Minimum: Associates degree

    • Preferred:  Bachelors degree




  • Experience:


    • Minimum: 1 - 2 years experience as an Administrative Assistant

    • Preferred: 3+ years experience as an Administrative Assistant



QUALIFICATIONS:


The requirements listed below are representative of the knowledge, skills, and/or abilities required for this position:



  • Bilingual in English and Spanish, able to translate documents and communicate fluently in both languages.  Fluency in Portuguese a plus.

  • Intermediate to advanced knowledge of standard office environment computer applications including without limitation: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.), Adobe Acrobat (PDF), Internet Browsers (IE, Chrome, Firefox, Safari, etc.), social media professional postings and websites, with ability to learn additional applications as needed.

  • Proficient typing skills

  • Ability to multi-task

  • Work well under pressure

  • Work within tight deadlines

  • Detail-oriented

  • Excels in a team environment.

  • Requires professionalism, excellent telephone and face to face interpersonal skills, and excellent writing and editing skills.

  • Requires follow-through, time-management and project management skill



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