ALL IN ONE  is seeking a highly organized, bilingual professional to serve as the first point of contact at our front desk and to support the executive office with travel arrangements and calendar coordination. The ideal candidate is fluent in both English and Spanish, has a welcoming presence, and is proficient in Microsoft Outlook and administrative tools.

Key Responsibilities:

Front Desk & Visitor Coordination:

• 
  

  Greet and assist all visitors and clients with professionalism and warmth.

  
  


• 
  

  Manage incoming calls and direct them appropriately.

  
  


• 
  

  Maintain visitor logs, issue visitor badges, and ensure compliance with company security protocols.

  
  


• 
  

  Keep the reception area tidy and welcoming at all times.

  
  

Executive Travel & Agenda Support:

• 
  

  Coordinate domestic and international travel for executives, including flights, accommodations, ground transportation, and visas if required.

  
  


• 
  

  Prepare detailed travel itineraries and ensure all bookings align with executive schedules.

  
  


• 
  

  Monitor travel changes or disruptions and proactively offer solutions.

  
  


• 
  

  Manage and update executive calendars in Microsoft Outlook.

  
  


• 
  

  Schedule meetings, appointments, and conference calls as requested.

  
  

Administrative Support:

• 
  

  Draft and format correspondence and documentation in both English and Spanish.

  
  


• 
  

  Maintain records of travel expenses and prepare reimbursement reports.

  
  


• 
  

  Provide backup administrative support as needed.

  
  

Required Qualifications:

• 
  

  Fluent in English and Spanish (spoken and written).

  
  


• 
  

  Proven experience in a front desk, administrative, or executive assistant role.

  
  


• 
  

  Strong proficiency in Microsoft Outlook, Word, and Excel.

  
  


• 
  

  Excellent communication and interpersonal skills.

  
  


• 
  

  High level of discretion and professionalism.

  
  


• 
  

  Ability to multitask and work under pressure in a fast-paced environment.

  
  

Preferred Qualifications:

• 
  

  Experience coordinating international travel and working with senior executives.

  
  


• 
  

  Familiarity with corporate travel booking platforms (e.g., Concur, Egencia).

  
  


• 
  

  Strong organizational and time-management skills.

  
  


• APPLY NOW at ALLinONEemployment.com

Required Qualifications:

• 
  

  Fluent in English and Spanish (spoken and written).

  
  


• 
  

  Proven experience in a front desk, administrative, or executive assistant role.

  
  


• 
  

  Strong proficiency in Microsoft Outlook, Word, and Excel.

  
  


• 
  

  Excellent communication and interpersonal skills.

  
  


• 
  

  High level of discretion and professionalism.

  
  


• 
  

  Ability to multitask and work under pressure in a fast-paced environment.

  
  

Preferred Qualifications:

• 
  

  Experience coordinating international travel and working with senior executives.

  
  


• 
  

  Familiarity with corporate travel booking platforms (e.g., Concur, Egencia).

  
  


• 
  

  Strong organizational and time-management skills.