ALLinONEemployment.com is hiring an Office Manager to  Enter invoices and payments in QuickBooks and to Manage Office and Vendor relations. 

Accounts Payable/Receivable

o   Input all incoming invoices from suppliers, pay them when due and archive.

o   Send A/R reports to customers weekly in order to collect payments for due invoices.

o   Receive and process credit card payments

o   Manage and processes of all documents related to  Letters of Credit,  presented by clients in order to receive payments within maturity dates.

OFFICE MANAGING AND IMPLETMENTING OFFICE POLICIES

o   Management/Representative for the ISO 9001-2015 Quality Management System

o   Maintaining office correspondence

o   Ensuring adequate office and kitchen supplies in the office.

o   Maintaining confidentiality of sensitive data.

o   Taking care of the Health/Dental/Vision Insurance for the company

RECRUITMENT AND TRAINING OVERSEEING ENTIRE SELECTION TO NEW CANDIDATES

o   In charge of recruiting and interviewing new employees.

o   Orientation procedures, to make new employees well versed with the office policies, procedures and equipment

ASSIST SENIOR MANAGEMENT

o   Participating in meetings conducted by the management about the organization’s policies and the steps it plans to take for its strategic development.

o   Coordinate Management Reviews Meetings for Internal and External Audits (ISO)

GENERAL ADMINISTRATIVE DUTIES

o   Data Entry

o   Maintain Permanent files

o   Manage the application processes to become a Provider

o   Type routine correspondence

o   Enter invoices and payments in QuickBooks

o   Answer telephone calls and route to the appropriate staff member

o   Other duties as assignee by immediate supervisor and senior management

o   Keep office licenses up to date

o   Maintaining filing systems of invoices and other important correspondence and documents

JOB QUALIFICATIONS

Good interpersonal communication

Leadership qualities

Superior organizational abilities

Excellent time-management skills

Problem solving skills

Ability to adapt to a constantly changing environment

Attention to details

English and Spanish read, write, speak fluently

Knowledge of QuickBooks/Excel/Word

Multitasking